Smart calculators for independent professionals
Determine a sustainable hourly rate for virtual assistant services based on your income goals and expenses.
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Virtual assistants provide a wide range of services, from basic admin tasks to specialized executive support. The key to pricing is understanding that you're saving clients far more than your rate costs them. This calculator helps VAs set rates that are fair to both sides.
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US-based virtual assistants typically charge $25–$75/hour depending on specialization. General admin VAs charge $25–$40/hr, while specialized VAs (bookkeeping, tech, executive) charge $45–$100+. Experience, industry knowledge, and niche expertise drive rates higher.
Packages (e.g. 20 hours/month for a flat fee) provide predictable income and simplify billing. Start with hourly to understand your capacity, then transition to packages once you know how much time each client type needs. Offer a small discount (5–10%) for package commitments.
VAs typically bill 30–35 hours per week since most of their work is directly for clients. However, budget time for email management, invoicing, and finding new clients — especially early on.
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Disclaimer
This calculator provides estimates for planning purposes only. Your actual tax obligations and expenses depend on your jurisdiction, deductions, and individual circumstances. Consult a tax professional for personalized advice.